SUPPLIER PO

Users can create  a Purchase Order for a Supplier in this tab.

Create a new Supplier PO

1. Navigate to Home > Sourcing > Supplier PO > Supplier PO tab.

2. Mouse-over Actions and select New Supplier PO.

   

3. In the New Supplier PO dialog box, enter the details. Check the Color Base Ordering check box if the PO is a Color based one and click on Save.

   

        

If the Color Base Ordering check-box is not selected, the PO is SKU based by default.

4. The following state is displayed depending on the stage of the PO. User can edit this field

• Draft: This is displayed by default when a Supplier PO is created.

• Negotiation: When the Supplier PO is in the negotiation stage. After negotiating, user can select Ready or Abandon. when abandoned, th State displays Abandon.

• Ready: The PO is ready to be issued after price negotiation. When user selects Issue to issue the PO, the State displays Issue. Alternatively, when user selects Renegotiate to renegotiate the PO, the State displays  Negotiate.

• Issued: When the PO is issued to the Supplier. On selecting Close, the state will be displayed as Closed. Alternatively, on selecting Renegotiate, the State is displayed a Negotiate.

NOTE: The Blank option initiates no action. Once a PO is Closed, no changes can be made.

The following attributes are displayed in the default view:

• Supplier PO: The name of the Supplier PO defined at the time of creating a Supplier PO

• PO Group: One or more Supplier POs can be combined in a PO Group (Sourcing > Supplier PO > PO Group tab). On selecting the Supplier PO, the group to which the selected Supplier PO belongs will be displayed automatically.

• Supplier: The supplier details are selected at the time of creating a new Supplier PO. This field cannot be edited in the table. One or more Suppliers can be defined on the Sourcing > Supplier tab.

• Factory: Select a factory from the drop-down list. The list of factories can be defined on the Sourcing > Factory tab.

• Country of Origin: One or more country of origin can be defined at the time of creating a factory on the Sourcing > Factory tab. On selecting a Factory in the previous attribute, the associated country of origin (defined for the selected factory) will be automatically displayed in this cell.

• Order Date: Click anywhere within the cell to view the calendar and select an order date.

• Target Date: Click anywhere within the cell to view the calendar and select the target date for confirming the order.

• Confirmed Date: Click anywhere within the cell to view the calendar and select the date on which the order was confirmed.

• Total Supplier PO Value: The total order value is displayed in this column. The total order value is calculated on the Sourcing > Shipment tab.

• Remarks: Enter remarks for the Supplier PO

• Comments: Enter brief comments for the Supplier PO

• State: The following three states are available in the drop-down list - Ready, Negotiate, Abandon. Select a suitable state for the Supplier PO.

• Actions: Icon to edit the Supplier PO. Click the PDF icon to export the view to PDF.

Additionally users can also create Orders, PO Group and Select Sets on the Supplier PO tab.